Office Administrator

Location: Mumbai – Vasai
Job Summary
The Office Administrator is responsible for overseeing the day-to-day administrative
operations, ensuring smooth office functioning, maintaining records, coordinating
with internal departments, and supporting management with operational and
compliance-related tasks. The role requires strong organisational capability, attention
to detail, and effective communication skills.

Key Responsibilities

1. Administrative Operations
   Manage daily office operations and ensure smooth workflow.
   Maintain office supplies inventory and coordinate procurement.
   Handle vendor coordination, service agreements, and invoice processing.
   Maintain filing systems (physical and digital) in compliance with company
   policies.
2. Facility & Infrastructure Management
   Oversee office maintenance, housekeeping, and security coordination.
   Ensure proper functioning of utilities (electricity, internet, office equipment).
   Coordinate with facility management and external service providers.
3. Documentation & Compliance
   Maintain employee records and administrative documentation.
   Support statutory compliance documentation as required.
   Assist in preparing reports, MIS data, and management presentations.
4. Coordination & Communication
   Act as a point of contact between management and staff.
   Schedule meetings, prepare MOMs, and manage calendars.
   Coordinate travel arrangements, accommodation, and logistics.
5. HR & Payroll Support (if applicable)
   Assist in attendance tracking and leave records. Support onboarding documentation and exit formalities.
   Coordinate with HR and Accounts for payroll inputs.

Required Qualifications
Bachelor’s degree in Business Administration or related field.
2–5 years of experience in office administration or operations.
Proficiency in MS Office (Excel, Word, Outlook).
Strong organizational and multitasking abilities.

Key Competencies
Time management and prioritisation
Attention to detail
Problem-solving skills
Communication and interpersonal skills
Vendor management capability

Preferred Skills
Experience with ERP/HRMS systems
Basic knowledge of statutory compliance
Budget tracking and cost control experience
Languages:
English, Hindi, Marathi